RECRUITMENT PRIVACY POLICY
Last Updated: June 27, 2024
This is to inform you about the company’s processing of your personal data in relation to your application. We must collect your personal data in order to respond to your interest in our positions and to process your application for our open vacancies.
The joint controllers for data processing are:
Seranking Ltd. with an address at Forest House Business Centre 8 Gainsborough Road, Office 2, London, England E11 1HT (“UK Branch”);
and
SER Acquisition Inc. with an address at PO Box 19801, C/O the Corporation Trust Company, 1209 Orange Street, City of Wilmington, County Of New Castle, Delaware, United States (“US Branch”).
You can also contact us by e-mail at: [email protected].
Data categories that we process in relation to your application are the ones that you provided. The processed categories of personal data include, but are not limited to, your name, your contact information, your qualification details, your references and your documentation. We can also process personal data in the application process that we have obtained lawfully from publicly accessible sources (such as LinkedIn).
We process your personal data only in relation to the application, in accordance with the legal requirements. Data processing serves the purpose of personnel recruiting. The primary legal basis for this is our legitimate interest in assessing your potential candidacy within our recruitment procedures. Your data can also be processed on a regular basis for statistical purposes. This is always done in anonymous form.
As special categories of personal data, needed medical information can be processed during the personnel recruiting process. This is needed for the purposes of carrying out our obligations in the field of employment and social security and social protection law.
Recipients of your personal data within our company are the HR managers as well as other SE Ranking employees involved in relevant assessment procedures.
In the event that you are hired, your personal data will be transferred to the HR system for further handling. Your data will also be stored and processed in these systems and further exchanged with different employees at SE Ranking ensuring your contracting, move, onboarding and access to systems and building.
We also sometimes use various service providers to fulfill our contractual and legal obligations. For example, your personal data will be shared with the following legal entities:
PEOPLEFORCE LTD – provider of our HR system.
Greenhouse Software, Inc. – provider of our HR system.
As an applicant, you have the right:
to request information from the controller about the personal data stored on you;
to have the controller correct any inaccurate personal data relating to you and, if needed, to update incomplete personal information.
to request that the controller delete personal data relating to you, if the data is no longer needed for the application process or any legal obligations. If you request that your data be deleted, SE Ranking will no longer process your data, and will delete or anonymize it. Accordingly, your employment application process will end immediately once your personal data is deleted or anonymized.
to request that the controller restrict processing.
to request that the controller issue personal data in a readable, electronic format the data that you have provided electronically yourself.
to file an objection to data processing if there are special reasons in your situation that would conflict with data processing.
If you are of the opinion that we are in breach of any applicable data protection legislation through the processing of personal data relating to you, you have the right to lodge a complaint with a supervisory authority.
The company limits the storage of your data to the necessary period. For this reason, we delete or anonymize your personal data on a regular basis as follows:
We will store your application profile including your recruitment documents for 5 calendar years so as to consider you for any future open vacancies that might be suitable for your profile.
Any further processing exceeding the retention period mentioned above will be happening only subject to your consent. You can withdraw your consent at any time by sending a request to us.
You agree that your application information can be used by managers and HR for hiring processes. At the same time, upon submission of your application, you warrant that the information you provided is true. You are aware that providing false information can result in termination of any employment relationship.
For more information about how we handle your data on our websites in general, please see our Privacy Policy.
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